Average User Ratings
  • Overall
    5/5
  • Ease-of-use
    5/5
  • Value for money
    4.5/5
  • Customer support
    5/5
  • Functionality
    5/5
Industries of Usage
Contact Details
Headquarters:New York
Year Founded:2008
Market Presence: North America, Europe, South America, Asia, Middle East, Oceania
Website: idealsvdr.com

iDeals Key Features

Virtual Data Room Software

easily manage files & folders

secure fence view

mobile user interface

user security impersonation

single or bulk user invitation

group overview reports

live discussion

customize look & feel

ISO27001 certified

View all features according to iDeals Data Room Pricing Plans

iDeals Virtual Data Room

Hugely popular with companies seeking to safely store and share confidential corporate data, virtual data rooms are bonafide online repositories of knowledge. Globally, the virtual data room market is projected to hit the $3.63 billion mark by 2026, an important indicator of the worth that companies attach to this software. 

iDeals is one of the biggest players in the global virtual data room space, and the focus of this review. We explore the features of this virtual data room software, how it performs at due diligence, mergers and acquisitions, fundraising, organizational restructuring, and private equity. In a nutshell, we’re investigating whether iDeals virtual data room is the right fit for you. 

About iDeals Virtual Data Room

Since entering the virtual data room space in 2008, iDeals virtual data room has carved a reputation for itself as a premium provider of the service. The iDeals data room is trusted by players from a wide variety of industries including investment banking, real estate, biotech licensing, and a host of others. 

A big reason for the popularity of iDeals virtual room software is its interface, which is as comprehensive as it’s intuitively navigable. It takes a maximum of twenty minutes to deploy data rooms on the iDeals platform, and you’re not required to possess strong technical knowledge to operate the software. 

Uploading documents to the virtual data room is enhanced by iDeals’ drag and drop feature, and once uploaded, the documents are watermarked and numbered automatically. Documents can also be stored and shared in the virtual data room in over 25 different file formats. 

iDeals virtual data room’s watertight security is another interesting attribute. With a plethora of security protocols (such as the Fence View feature), this software ensures that your data is safe from the prying eyes of malevolent outside forces. 

Product Screenshots

ideals data room folders
ideals data room chat
ideals virtual data room collaboration
ideals data room manuals
ideals data room software

Features of the iDeals data room

iDeals virtual data room provides a cache of practical and forward-thinking features for a wide range of applications. These are the headline features of the virtual data room software:

1. Security

Security is a non-negotiable aspect of the fabric that makes up virtual data rooms, and with a multitude of accomplished security protocols, iDeals has earned the right to be regarded as a premium data room provider for secure document sharing. 

iDeals’ ‘Fence View’ feature prevents hackers from gaining access to your data through your device’s camera. Along the same lines, there’s a remote shred feature which can be used to provide or restrict access to your files to various viewers. With this feature, you can tag your documents with mobile watermarks or deny access rights to your documents, even after they’ve been downloaded.

iDeals software also includes a secure spreadsheet viewer for users to use. Secure online spreadsheet analysis, secure downloads, data encryption, watermark settings, and much more are all possible with the spreadsheet viewer.

2. Easy and comprehensive interface

Some virtual data rooms are so complicated, navigating them becomes challenging and cumbersome. iDeals virtual data room is quite the opposite; it offers intuitive, simple interface, and you wouldn’t need to download Java plugins just to get access to your documents. 

First and foremost, you can access and manage virtual data rooms with ease, enjoying a variety of languages the platform supports — including Russian, Spanish, English, Chinese, Japanese, German, Turkish, French, Dutch, Korean, and others. 

The software also allows for a single sign-in, eliminating the need for several user names and passwords to access different files and documents. The user interface has been optimized to perfectly match buyer requests list and offer the best possible viewing experience on all possible devices.

3. Document management

Document management is another area where iDeals excels. Its data room features a simple drag-and-drop interface for quickly uploading your papers into the system. The quantity of documents you can upload into the data room is completely unlimited. The process is quick and painless, with customers having the option of uploading multiple documents at once or in bulk.

And with support for more than 25 different file formats, plus automatic numbering and indexing support, you won’t have to spend more time than absolutely necessary preparing your documents. 

4. Q&A

One of the iDeals software’s most notable features is its Q&A constituent, which enables subscribers to compile a list of the most commonly asked questions and make it available to users at all times. This list can be drafted ahead of time and filled with all of the pertinent facts about your offer.

The status of the questions can be updated manually or automatically, allowing you to keep track of the state of the questions and assisting administrators in making better use of their time. iDeals virtual data room also generates comprehensive Q&A reports that can be saved for future legal purposes.

5. User management

iDeals virtual data room provides four predefined roles, which you can assign to your users for a more secure control of your data. With iDeals, you can send out single or bulk user invitations, which allows you to welcome users one at a time or in one fell swoop, depending on your preferences.

You may also control who has access to data rooms, Q&A sections, and how often they are notified about new papers for all of your users.

6. Reports

Real-time reports are essential for the tracking of your campaigns, and iDeals virtual data room software comes up trumps in this area as well. 

iDeals virtual data room software gives you access to audit trails that can keep track of all actions in the data room, allowing you to manage internal compliance.

You can also trace each user’s actions, including their search history, using the aforesaid feature. On iDeals, every document viewed, printed, and downloaded may be tracked. Not only that, but you can also see how long a person has been viewing a document.

Benefits of the iDeals data room

In addition to excellent security and an affordable virtual data room experience, these are other advantages that iDeals software provides its users:

  • Easy uploading and ordering of files
  • Multi-level security and advanced data protection
  • Customizable look and feel
  • Provision of useful reports and insights
  • Excellent customer service
  • Seamless and secure collaboration with multiple parties
  • Mobile user interface

5 quick steps to start work with iDeals virtual data room

As the vast majority of customer reviews of the iDeals virtual data room software point out, the tool is easy to set up and work with. These are 5 easy and quick steps to get the virtual data room up and running: 

1. Sign up to the iDeals virtual data room

To start using the iDeals Virtual Data Room tool, you’ll first need to sign up to the service on the product’s webpage. Signing up is easy and your login is protected by two-factor authorization. 

2. Decide which documents to upload

Depending on what you want this virtual data room solution for, you’ll need to make a decision on what documents and files to upload. 

3. Organize files and folders

If you’re planning on doing audits or due diligence in your virtual data room, it’s a smart idea to keep your virtual data room organized. 

4. Establish user roles and access

It will be much easier to specify users’ access privileges to the appropriate documents if you organize the files and folders in your VDR. Auditors, for example, can need access to papers that angel investors shouldn’t have, and vice versa.

5. Confirm software settings

Before you make all your changes live, check all your user permissions and security protocols one final time.

News about iDeals

On the iDeals blog page, the company provides general information about the software (important updates) as well as useful tips on how to make the most of virtual data rooms on the platform. 

iDeals data room user reviews

The most recent update made by the company pertains to improvements to the software’s document redaction tool. The redaction tool itself is an update that enables users to protect sensitive data while performing M&A transactions. 

On the company’s website, there is a whitepaper detailing the process for using a VDR for an M&A transaction, as well as a guide to using the platform’s redaction tool.

We went through a cross-section of user review platforms (including iDeals’ website) to get an overview of customers’ perceptions of the service. 

The sentiments were overwhelmingly positive, with special praise reserved for iDeals virtual data room’s strong security, ease of use, and budget-friendliness. On the iDeals virtual data room website, the software has an excellent rating of 4.8. On Software Advice, iDeals virtual data room also boasts a review rating of 4.8 from 246 customers.

Unlike other data rooms, iDeals virtual data room also has an overall approval score of 4.8 on Capterra, with one user saying that iDeals virtual data room, compared to their previous VDR, is very user friendly, easy to set up, and boasts all the required features. However, the user also notes that the software’s automatic index could be improved. 

Users’ Reviews

We care about the usefulness and the relevance of information about datarooms. Each comment is moderated, and only after a thorough review by our administrators, it appears on the site. We hope that we can help you to find the information you need and choose the right data room for your business. If you have experience using a data room, please share it in our comment form.

Excellent

4.8

Based on 22 reviews

Last reviewed on
April 11, 2022

5/5
4/5
3/5
2/5
1/5
  1. Eric . Accountant
    Review date:April 11, 2022
    Industry:
    Other
    Market Size:
    Mid-market
    Review Source:
    Capterra

    Great data room!

  2. Martin . Market
    Review date:March 7, 2022
    Industry:
    Other
    Market Size:
    Enterprise
    Review Source:
    Capterra

    Not satisfied with the customer service

  3. Gerald M. Director Financial Services
    Review date:August 5, 2020
    Industry:
    Financial Services
    Market Size:
    Mid-Market
    Review Source:
    G2

    My biggest concern was that my team will struggle to understand a new tool. But with iDeals, the onboarding process went very smoothly. We’re using the data room for occasional due diligence, and no one yet, including our partners, had any problems with understanding the interface.

  4. Maisie J. Chief Contract Officer
    Review date:July 15, 2020
    Industry:
    Other
    Market Size:
    Mid-Market
    Review Source:
    Capterra

    You just know it when you find that perfect data room provider. I’ve tried several, and so far, iDeals is the best one. Being a real estate agent, I desperately need the tool that will allow me to share all the information and media on properties with potential buyers. iDeals makes it easy to do while keeping all the files protected. Now I arrive at the property I need to sell knowing that the buyer is definitely interested in the purchase.

  5. Yasin B. Executive Director
    Review date:June 28, 2020
    Industry:
    Other
    Market Size:
    Low-Market
    Review Source:
    Capterra

    We’ve been using iDeals for a couple of months now to manage the work with interns. As a pharmaceutical company, we have a constant flow of interns who need to get access to certain data. iDeals allows us to share files conveniently and safely. Also, it has all the certificates needed for our industry.

  6. Timothy C. Project Financial Analyst
    Review date:May 25, 2020
    Industry:
    Financial Services
    Market Size:
    Mid-Market
    Review Source:
    G2

    Real Estate businesses should take a really good look at this data room. We’re using iDeals in our agency, and it makes the workflow so much easier. There are no more useless trips for us – when we come to the property with a client, we’re already almost sure they’re buying it because they already saw and liked it in iDeals.

  7. Jimmy P.
    Review date:May 12, 2020
    Industry:
    Financial Services
    Market Size:
    Low-Market
    Review Source:
    Capterra

    We always have a lot of interns who come and go in our company. So we needed a solution that will let us share required information with interns easily and safely. With granular access permissions and time restrictions iDeals works perfectly for our needs. And since we can see all the activities of interns in the data room, it’s easy for us to detect if something is wrong.

  8. Phoebe O.
    Review date:April 30, 2020
    Industry:
    Other
    Market Size:
    Mid-Market
    Review Source:
    G2

    We’re using iDeals for fundraising for our social projects. This data room is simple enough for us to never have any issue with it, and for investors to not ask how to use it. We’re working with it for over two years, and I am completely satisfied with it. The interface is intuitive, there are plenty of features, and the data room is secure – what else to wish for?

  9. Darren K.
    Review date:April 21, 2020
    Industry:
    Financial Services
    Market Size:
    Mid-Market
    Review Source:
    Capterra

    As a financial services firm, we work with spreadsheets a lot, as you might imagine. So the Fence View feature in the iDeals data room is a lifesaver for us. A lot of my employees have to go to the client’s place to discuss some matters. And this function allows us to keep the information safe in public places.

  10. Stanley F.
    Review date:April 1, 2020
    Industry:
    Other
    Market Size:
    Low-Market
    Review Source:
    G2

    My friend who also owns a company uses iDeals, so I decided to give it a try. Now I understand why she likes it – the data room is simple and offers every feature I can think of. Moreover, I have to share some very sensitive corporate information from time to time, and iDeals with all its security features seemed to be the only choice. I’m glad I can see the activity of others, it gives me peace of mind.

  11. Fletcher K.
    Review date:March 26, 2020
    Industry:
    Investment Banking
    Market Size:
    Mid-Market
    Review Source:
    Capterra

    We tried other data rooms but stopped on iDeals because of the informative and colorful graphs it offers. It’s very convenient for us to use them during board meetings to evaluate the results.

  12. Anil J.
    Review date:March 18, 2020
    Industry:
    Investment Banking
    Market Size:
    Low-Market
    Review Source:
    Capterra

    I use this data room to share information with interns in my company, so the opportunity to set the expiration date for their profiles is great for me. I recommend iDeals!

  13. Zack C.
    Review date:March 3, 2020
    Industry:
    Accounting
    Market Size:
    Mid-Market
    Review Source:
    Capterra

    I’m not quite good at technologies, so I looked for the data room that won’t leave my mind twisted. iDeals is perfect because the interface is easy to use, so neither I nor my workers have any issues.

  14. Omar J. Document Control Manager
    Review date:September 1, 2019
    Industry:
    IT
    Market Size:
    Mid-Market
    Review Source:
    G2

    This provider simply justifies its name. iDeals virtual data room is truly ideal! We get all the features we need packed in the neat and easy to work with interface. And the support team is very responsive – they’ve guided us through our first deal so that we can get all the benefits from the data room.

  15. Wilfred P. Finance Administrator
    Review date:August 23, 2019
    Industry:
    Accounting
    Market Size:
    Low-Market
    Review Source:
    Capterra

    I was using another provider in my company but eventually decided to switch to the iDeals virtual data room. Why? Merely because it is way better than its rivals. The data room is full of useful and unique functions, yet the interface is not overwhelming.

  16. Algar D. Accauntant
    Review date:August 1, 2019
    Industry:
    Financial Services
    Market Size:
    Low-Market
    Review Source:
    G2

    Looking for a data room, we went through numerous providers. Finally, we chose the iDeals virtual data room because of the round-the-clock support and straightforward interface. And the decision was totally right. This provider fulfills all our needs.

  17. Jonquil H. Product Owner
    Review date:July 3, 2019
    Industry:
    Investment Banking
    Market Size:
    Mid-Market
    Review Source:
    G2

    Our partners suggested us to try iDeals virtual data room since they’re using it. And we’re thankful for this advice! This provider gives us everything we need to maintain a streamlined exchange of information within the company and beyond it. And the support team was very helpful, guiding us through our first steps.

  18. Ally B. CFO
    Review date:June 22, 2019
    Industry:
    IT
    Market Size:
    Low-Market
    Review Source:
    G2

    Our company is using iDeals VDR for three years already, and during this time we only heard that the support team is available 24/7. Because we never had the need to use it. This provider offers the most simple interface ever managing to pack into it all the numerous features. It is a great data room!

  19. Oliver W. Senior Executive/Founder
    Review date:May 15, 2019
    Industry:
    Oil-&-energy
    Market Size:
    Enterprise
    Review Source:
    Capterra

    We chose iDeals VDR for our company because of the features it has. This data room offers every function you can think of from basic ones like automatic indexing and full-text search to more unique like fence view. There even is a scroll-through viewer that automatically brings the next file after the current one is viewed. This provider is perfect to the details!

  20. Harland F. CEO
    Review date:May 5, 2019
    Industry:
    Other
    Market Size:
    Low-Market
    Review Source:
    G2

    While other providers are great only on the paper, iDeals is perfect in real action. This provider helps our company to close deals successfully for more than two years. And even though iDeals VDR was our first experience with data rooms, we would never want to try another provider. A wide set of features, well-thought interface, and the overall sense that you’re taken care of – that’s what iDeals customers get.

  21. Edwyna R. Legal Counsel
    Review date:May 3, 2019
    Industry:
    Accounting
    Market Size:
    Mid-Market
    Review Source:
    G2

    As a law firm, we needed some solution that will not just keep the data safe but allow us to work with customers productively. iDeals virtual data room fits our needs just fine, providing us with security features like remote shred and secure spreadsheet viewer. Also, it makes data management very simple. And the interface is easy to use, so our clients don’t have issues with it.

  22. Fannie D. CFO
    Review date:April 20, 2019
    Industry:
    IT
    Market Size:
    Mid-Market
    Review Source:
    G2

    We are absolutely satisfied with this provider. iDeals VDR has every function we need – watermarks, fence view, integration with Windows Explorer, and many others. We’ve tried several different providers before this one, and iDeals is merely the best one.

Show All Reviews
Leave your review
Your Rating