Smartroom
Intro
SmartRoom data room is a next-generation business solution for document sharing and collaboration. The product was designed by BMC Group, a global service provider for managing legal, corporate, and financial information, founded in 1998 with headquarters in California, USA.
In addition to the virtual data room platform, SmartRoom offers a CRM, a customer relationship management workspace, and a solution for post-merger integration.
Besides due diligence and M&A, the SmartRoom virtual data room is also effective for fundraising, investor reporting, regulatory reporting, capital raising, loan syndication, restructuring and bankruptcy, alternative investments, and other business-critical events.
The provider’s client list includes such world-famous names such as Pfizer, Levi’s, Samsung, PepsiCo, Xerox, Nestlé, HP, Mitsubishi, and Johnson & Johnson.
Product Screenshots
Contact Details
Year Founded 1998
Website smartroom.com
Product Overview
SmartRoom VDR is the market-leading tool that guarantees advanced security, delivering many complex mechanisms compared to any other data room platform.
For instance, its integrations and workflow automation systems support all business transactions, therefore increasing the chance of a positive business outcome.
On the downside though, SmartRoom dataroom doesn’t offer a free trial, and a free demo is not enough to explore the features and understand if everything is suitable.
Another worrying factor is that top technology review platforms have few or no reviews of this solution.
The provider’s client list includes such world-famous names such as Pfizer, Levi’s, Samsung, PepsiCo, Xerox, Nestlé, HP, Mitsubishi, and Johnson & Johnson.
SmartRoom VDR is the market-leading tool that guarantees advanced security, delivering many complex mechanisms compared to any other data room platform.
For instance, its integrations and the workflow automation systems support all business transactions, therefore increasing the chance of a positive business outcome.
On the downside though, SmartRoom dataroom doesn’t offer a free trial, and a free demo is not enough to explore the features and understand if everything is suitable.
Another worrying factor is that top technology review platforms have few or no reviews of this solution.
Smartroom Product Details
Average Users' Ratings
Provider's Features Rating
Data was gathered from our users' reviews and data from G2 and Capterra.
Smartroom Pricing
There is no information on SmartRoom virtual data room tariff plans on the official website. However, you may want to request a free demo there.
Integration options
To help a client get documents and multiple users organized in no time, SmartRoom VDR supports the following business solutions:
- Box
- Office Online
- Microsoft Office 365
- DocuSign
- Salesforce
- DealCloud
Features of Smartroom
SmartRoom virtual data room functionality optimizes every essential stage of deal — from data uploads to workflow management and collaboration. Its advanced multi-layered security features complex mechanisms that aren’t vulnerable to either physical or cyber risks. Here are more details about the functions:
SmartDrive
It unites the virtual data room with a user’s desktop. Therefore, you can create and edit Word or Excel files in native apps right from the computer desktop without opening a browser. SmartRoom VDR saves document versions automatically.
SmartMail
SmartRoom virtual data room allows sending documents directly from email to your workspace without security risks.
Zip upload
Zip upload speeds up the data upload process, allowing you to zip a large number of documents into a single folder.
SmartMove
With this SmartRoom set of tools, one click is enough for mapping and distributing documents within a virtual data room to different search index locations.
SmartPrint
Users can manage the document print queue on the platform, change printers, monitor print status, and add cover pages.
Mobile app
Available on iOS and Android, it enables searching documents, viewing and managing data, inviting users, and monitoring them.
SmartShare
Document sharing works via a secure link, with options to specify an expiration type, enable or disable SmartLock and downloads.
Q&A
Admins can set up user roles, anonymize participants, bulk delete questions and users, reroute questions, create and save FAQs, track Q&A activity, and monitor engaged investors.
Smartroom 3-level security
Smartroom virtual data room is powered by physical, administrative, and technical safeguards. As a result, the client receives comprehensive protection systems that prevent data privacy abuse.
| Physical |
| Maintained by Microsoft Azure, Smartroom VDR servers are available in several locations around the world. Typically, account data is stored on the organization’s nearest servers. In addition, the SmartRoom servers are SSAE 16-certified. As for physical access, users should pass double verification to proceed.Data room access controls are compliant with AICPA AT-801 I regulations. Those who accessed the servers are logged in and monitored. |
| Administrative |
| The SmartRoom virtual data room is regularly audited by security firms conducting penetration tests, patching updates, and vulnerability scanning. Moreover, a dedicated monitoring team works 24/7 to catch unusual activity on time.For complete control over SmartRoom content, admins can manage data security settings at the viewing, saving, printing, and editing levels. It also works for files that are downloaded by end-users.The data room backup system runs at multiple intervals. Thus, replication provides redundancy at different geographic locations. |
| Technical |
| Smartroom virtual data room login is powered by customizable multi-factor authentication and secure passwords. Additional measures include firewall security, network segmentation, Alert Logic detection systems, full audit logs, customizable watermarks, print screen restrictions, and TLS 1.2 AES 256-bit encryption. |
Reasons to Smartroom
Here are a few benefits of SmartRoom virtual data room that make a client choose this solution for different use cases:
- Dedicated project manager support is available 24/7
- State-of-the-art protection of your documents at the physical, administrative, and technical levels
- Increased transaction transparency with a centralized and feature-rich workspace
- Comprehensive activity logs for monitoring users and tracking buyer’s interest
- Integrations with solutions you are used to as extra support of convenient workflow and deal-making
Users’ reviews
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How to start work with SmartRoom VDR?
1.Choose a service package
2.Contact the provider
3.Discuss the requirements
4.Organize your workspace
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My organization desperately needed a tool like virtual data rooms. When I got to the Smartroom website, I was impressed with the number of features and use cases this app covers. But I still wanted to read the reviews. Unfortunately, I found nothing. Well, I decided to request a free trial, but this provider only has a demo. Maybe Smartroom is a good solution, but its users don’t share their experience, and the provider doesn’t allow clients to try it out.