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SmartRoom overview

SmartRoom data room is a next-generation business solution for document sharing and collaboration. The product was designed by BMC Group, a global service provider for managing legal, corporate, and financial information, founded in 1998 with headquarters in California, USA.

In addition to the virtual data room platform, SmartRoom offers a CRM, a customer relationship management workspace, and a solution for post-merger integration.

Besides due diligence and M&A, the SmartRoom virtual data room is also effective for fundraising, investor reporting, regulatory reporting, capital raising, loan syndication, restructuring and bankruptcy, alternative investments, and other business-critical events.

The provider’s client list includes such world-famous names such as Pfizer, Levi’s, Samsung, PepsiCo, Xerox, Nestlé, HP, Mitsubishi, and Johnson & Johnson.

SmartRoom VDR is the market-leading tool that guarantees advanced security, delivering many complex mechanisms compared to any other data room platform. 

For instance, its integrations and the workflow automation systems support all business transactions, therefore increasing the chance of a positive business outcome.

On the downside though, SmartRoom dataroom doesn’t offer a free trial, and a free demo is not enough to explore the features and understand if everything is suitable.

Another worrying factor is that top technology review platforms have few or no reviews of this solution.

SmartRoom features

SmartRoom virtual data room functionality optimizes every essential stage of deal — from data uploads to workflow management and collaboration. Its advanced multi-layered security features complex mechanisms that aren’t vulnerable to either physical or cyber risks. Here are more details about the functions:

  • SmartDrive. It unites the virtual data room with a user’s desktop. Therefore, you can create and edit Word or Excel files in native apps right from the computer desktop without opening a browser. SmartRoom VDR saves document versions automatically.
  • SmartMail. SmartRoom virtual data room allows sending documents directly from email to your workspace without security risks.
  • Zip upload. Zip upload speeds up the data upload process, allowing you to zip a large number of documents into a single folder.
  • SmartMove. With this SmartRoom set of tools, one click is enough for mapping and distributing documents within a virtual data room to different search index locations.
  • SmartPrint. Users can manage the document print queue on the platform, change printers, monitor print status, and add cover pages.
  • Mobile app. Available on iOS and Android, it enables searching documents, viewing and managing data, inviting users, and monitoring them.
  • SmartShare. Document sharing works via a secure link, with options to specify an expiration type, enable or disable SmartLock and downloads.
  • Q&A. Admins can set up user roles, anonymize participants, bulk delete questions and users, reroute questions, create and save FAQs, track Q&A activity, and monitor engaged investors.

SmartRoom integrations

To help a client get documents and multiple users organized in no time, SmartRoom VDR supports the following business solutions:

  • Box
  • Office Online
  • Microsoft Office 365
  • DocuSign
  • Salesforce
  • DealCloud

Smartroom 3-level security

Smartroom virtual data room is powered by physical, administrative, and technical safeguards. As a result, the client receives comprehensive protection systems that prevent data privacy abuse.

Maintained by Microsoft Azure, Smartroom VDR servers are available in several locations around the world. Typically, account data is stored on the organization’s nearest servers. In addition, the SmartRoom servers are SSAE 16-certified. As for physical access, users should pass double verification to proceed.Data room access controls are compliant with AICPA AT-801 I regulations. Those who accessed the servers are logged in and monitored.
The SmartRoom virtual data room is regularly audited by security firms conducting penetration tests, patching updates, and vulnerability scanning. Moreover, a dedicated monitoring team works 24/7 to catch unusual activity on time.For complete control over SmartRoom content, admins can manage data security settings at the viewing, saving, printing, and editing levels. It also works for files that are downloaded by end-users.The data room backup system runs at multiple intervals. Thus, replication provides redundancy at different geographic locations.
Smartroom virtual data room login is powered by customizable multi-factor authentication and secure passwords. Additional measures include firewall security, network segmentation, Alert Logic detection systems, full audit logs, customizable watermarks, print screen restrictions, and TLS 1.2 AES 256-bit encryption.

How to start work with SmartRoom VDR?

For those implementing the SmartRoom virtual data room, the SmartRoom team offers support. It includes training, preparing a virtual data room, creating a data index, setting up security, inviting project members, and creating alerts.

So, to get started, you should choose a service package, contact the provider, discuss the requirements of your business, and finally, organize your workspace. The last step is a piece of cake with support of the SmartRoom dedicated project manager.

SmartRoom virtual data room pricing

There is no information on SmartRoom virtual data room tariff plans on the official website. However, you may want to request a free demo there.

Reasons to choose SmartRoom virtual data room

Here are a few benefits of SmartRoom virtual data room that make a client choose this solution for different use cases:

  1. Dedicated project manager support available 24/7
  2. State-of-the-art protection of your documents at the physical, administrative, and technical levels
  3. Increased transaction transparency with a centralized and feature-rich workspace
  4. Comprehensive activity logs for monitoring users and tracking buyer’s interest
  5. Integrations with solutions you are used to as an extra support of convenient workflow and deal-making
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Users’ Reviews

We care about the usefulness and the relevance of information about datarooms. Each comment is moderated, and only after a thorough review by our administrators, it appears on the site. We hope that we can help you to find the information you need and choose the right data room for your business. If you have experience using a data room, please share it in our comment form.



Based on 1 reviews

Last reviewed on
June 21, 2022

  1. Morris B. Manager
    Review date:June 21, 2022
    Market Size:
    Review Source:

    My organization desperately needed a tool like virtual data rooms. When I got to the Smartroom website, I was impressed with the number of features and use cases this app covers. But I still wanted to read the reviews. Unfortunately, I found nothing. Well, I decided to request a free trial, but this provider only has a demo. Maybe Smartroom is a good solution, but its users don’t share their experience, and the provider doesn’t allow clients to try it out.

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Best Alternatives:
Normal 3.7
clincked review and comparison
Normal 3.8
digify data room
Excellent 5.0
iDeals virtual data room